PRIVACY POLICY

FRIDAY Professional Group (“FRIDAY”) respects the privacy of all individuals and companies that we interact with, and has for over 21 years. Your personal information is only collected, used and disclosed by FRIDAY in accordance with our Privacy Policy and applicable law.

WHY DO WE COLLECT PERSONAL INFORMATION

FRIDAY requires specific information in order to provide outstanding service to our job seekers and our clients. In addition to your contact information, your resume, your “wish list” (the type of work, industry and organization you’re looking to work for), your file may also include the following:

  • Our interview notes

  • Assessment results

  • Completed forms: Employment Agreement and Confidentiality Agreement, Security Clearance and Credit Check authorization, Reference Check authorization, and acknowledgement of our privacy practices

  • Information obtained through reference, background and pre-screening checks

  • Educational records and results

  • Letters of reference

  • Psychometric assessment results

  • Information required for us to pay you including your banking details, tax deductions, vacation allowances, and your SIN number.

  • Information about you and your beneficiaries, as required to enroll in our group health benefits program, deal with WCB issues or other insurance matters

WE USE YOUR INFORMATION TO: 

  • Understand your qualifications, needs and preferences 

  • Find you suitable work opportunities that will meet your “wish list” and values

  • Fulfill our clients request for information about job seekers when being considered for positions within their organization

  • Provide payment to you for flexible/temporary positions you have worked

FRIDAY is committed to collect ONLY the information we require to fulfill these objectives, unless requested by our client and authorization is given by the job seeker.

WHEN DO WE DISCLOSE PERSONAL INFORMATION AND TO WHOM?

Your personal information is only disclosed for FRIDAY’s legitimate business purposes or as required to meet legislative and regulatory requirements, for example, to comply with a court order or government audit.

Your personal information is NEVER sold, traded or leased to external companies.

Through our normal business practices, we may disclose job seekers’ and contract professionals’ personal information to our clients when we feel there is a potential for a job placement. As a job seeker you are relying on FRIDAY to share such information to promote you for a job vacancy you are well suited for. We only provide the information that is required and requested to make an informed decision regarding hiring.

We may share information with our affiliates, partners or other companies but only if that party’s obligation to protect your personal information and privacy is outlined and mirrors our own.

Examples of those companies we may share you information with include:

  • Organizations that perform background, security, criminal, credit checks and education verification as required by the client and as a condition to secure employment.

  • Technology application service providers forming part of our processes.  

HAVE YOU CONSENTED?

Prior to your assessments and interview with us, you will (be/have been) asked to review our Privacy Policy and Consent for Disclosure of Personal Information as part of our due diligence in providing you with employment and recruiting services. At that time, your express consent will have been obtained to use your personal information for the purposes of your employment.

HOW LONG IS YOUR INFORMATION RETAINED?

We retain your information for as long as you are utilizing our services, or longer if required by law. For flexible/temporary employees that means for as long as you remain working through us (or one of our clients) and for seven years thereafter. For Direct Hire placements we retain your information for a minimum of one year after you accept a permanent employment position. We will also retain your information for as long as you may agree by express consent contained in any agreement between us.

HOW DO WE KEEP YOUR PERSONAL INFORMATION SECURE?

We have procedures and policies in place to ensure that your personal information, in both paper and electronic format, are secure. For example, we require the following:

  • Filing cabinets remain locked when not in use or attended to by appropriate staff member

  • Access to electronic and paper files is limited on a need-to-know basis depending on job function

  • Password selection criteria and expiry make unauthorized access more difficult

  • Staff training on the importance of privacy and security

  • Utilizing forms that abide by the laws of privacy to recycle/destroy paper documentation

Our website www.friday.ab.ca provides the ability for you to submit information about yourself; your resume, profile data and contact information are captured. This information is protected by the security policies of our internet service provider. Our internal networks are protected from intrusion by firewalls, routers as well as other password-protected security mechanisms. We have no control and take no responsibility for the inherent risks of interception if you provide personal information to us via unencrypted email.

HOW CAN YOU ACCESS YOUR PERSONAL INFORMATION AND CHECK ITS ACCURACY?

Should you require, you may make a written request to our Privacy Officer for access to the personal information we hold.

FRIDAY is dedicated to maintaining accurate records of your personal information however, in order to ensure accuracy we require your commitment to provide us with updates. Please write to the address below or visit our website to inform us of any personal information you have given to us in the past that is incomplete, inaccurate, or no longer relevant – and we’ll be pleased to make the appropriate updates.

CONTACT US WITH YOUR CONCERNS OR QUESTIONS

FRIDAY takes responsibility for the management and confidentiality of the personal information we collect. If you have any concerns about this policy, or believe that we are not honoring it, please write to our Privacy Officer at:

FRIDAY Privacy Officer
FRIDAY Professional Group Inc.
Suite 120, 703 – 6 Avenue S.W. 
Calgary, AB, T2P 0T9